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Ability to tie Speaker to Calendar Event (rather than create duplicate)

Discussion in 'Feedback & Suggestions' started by Bob Spencer on May 21, 2018.

  1. Bob Spencer

    By:Bob SpencerMay 21, 2018
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    We know about our speakers typically a month to a week or so in advance. Currently we have a recurring event for our weekly meeting. If I create a speaker, I have two options:
    1) Remove the recurring event: Calendar view looks correct. Upcoming events widget in bulletin and website no longer lists the meeting
    2) Leave the Recurring Event: In calendar views, we have duplicate events, one for the speaker, one for the meeting

    Can't we just create a speaker, then tie it to some sort of event (either recurring or otherwise).
     
  2. David H.

    By:David H.May 30, 2018
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    I can see what you mean. The meetings are created as an event which is shown on the Upcoming Events widget. If you use Speakers, it does not show on the Upcoming Events widget. Option 1 and 2 does not work or look right. One way how you can get Speakers to be displayed in a recurring event (Calendar Items) is to have a link in the Calendar Item take the user to the Speakers page. To do this, please edit the Calendar Item and include text which says "To see Speakers for our meeting, please click here", then it would link them to this page: https://rotarycluboflacrescent.org/Speakers

    I believe you already know how to create a link, but if you do not know, please click on the following link to learn how:

    https://www.clubrunnersupport.com/article/791-how-do-i-add-a-link

    For other people who read this response, if you do not know how to create or edit a Calendar Item, please click on the following link to learn how:

    https://www.clubrunnersupport.com/article/1343-how-do-i-add-a-calendar-item

    I have also sent a suggestion to our Product team to create an option to allow speakers to be shown on the Upcoming Events widget.
     
  3. Bob Spencer

    By:Bob SpencerMay 31, 2018
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    Thanks David -
    However, the issue is that if I don't do either, then there are duplicate events on the calendar widget. No matter what, I cannot get all 3 views (Calendar, Upcoming Events, Speakers) to all look correct at the same time. I simply have to make a choice as to which two of those three views I use. I see calendar view as a must, so it becomes a choice of using events or Speakers, I cannot use both without some sort of fix.

    The better suggestion (to the product team (other than linking a speaker to an event) is to have an option to remove selected types of event s from the Calendar view. Adding speakers to the upcoming events widget does not solve the problem.
     
    Mark WILLIAMS and David H. like this.
  4. David H.

    By:David H.May 31, 2018
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    Your are right Bob, it would display the speaker and meeting on calendar. We want only one to display. Having a link in the Calendar Item to the Speakers page would not work.

    I have sent your suggestion to the Product team about having an option to hide the Speaker and/or Calendar Item from the calendar and Upcoming Events widget. Thanks for your help!
     
  5. Jeanne

    By:JeanneJun 20, 2018
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    Related to this, how can I print out a nice monthly calendar with events and speakers on one page per month--12 months at a time?
    And hopefully, not duplicate the meeting and speaker to look like two separate events.
    I thought about uploading info to Google calendar, etc, but that would be on my personal calendar. That is not what I want, nor am I happy with google calendar formatting issues.
    I just want to go into Club Runner and print out what we have going on without hassle or duplication.
    Our past president would actually type lists of activities and dates to make copies to pass out at meetings--which is way too much extra work.
    Thank you for your help in this.
     
  6. David H.

    By:David H.Jun 20, 2018
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    If you go to to the Club's Calendar page: https://portal.clubrunner.ca/6552/events/calendar you will see a "Print Version" link. This will allow you to print the whole month out on one page. As for the duplication, you could delete the single Calendar Item so it would not be duplicated on the calendar. The only downside of this is, the single Calendar Item which was deleted would be removed from the "Upcoming Events" widget on the home page, but members and non members would know there is a meetings based on the Speaker displaying on the Speakers widget. To learn how to delete a single Calendar item, please follow the steps below:
    1. Please go to this article: https://www.clubrunnersupport.com/article/1343-how-do-i-add-a-calendar-item
    2. At step 5, please click "Calendar View".
    3. Go to the month you would like to change and click on the Calendar Item.
    4. You will see a few options, please click "Delete (single)". This will delete just the day, the other Calendar Items will not be affected.

    Another suggestion is to show the members how to "Subscribe to the Calendar". This will populate the Club's calendar automatically on the member's calendar. To learn how to do this, please go to the Club's calendar and click "Subscribe to Calendar".

    A suggestion to help: I recommend adding more information in the speaker. The time and location would help non-members know more. This is what it looks like now:
    https://portal.clubrunner.ca/6552/speakers/68600742-2d96-4e79-81c9-7f5856634a27
    I know you have this information in the Calendar item already, but if a person just clicks on the speaker on the website or if the Calendar Item gets deleted, the information would not be displayed.
     
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