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Automated Email Campaign for Volunteer Module?

Discussion in 'ClubRunner Nova Feedback' started by Bob Crouch on Mar 5, 2026.

  1. Bob Crouch

    By:Bob Crouch-  Mar 5, 2026
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    My club recently updated to Nova. We have been using the volunteer module as the signup platform for our service projects since the beginning of the year. Since there isn't a separate module for signing people up for weekly meeting duties, we're going to try using the volunteer module for that purpose and have accordingly set up a signup list. I know that when someone signs up for the volunteer module, they are sent an email and a calendar invite.

    What I'm wondering is whether there's a way to set up a workflow to have the system automatically send volunteers a reminder email a few days before the meeting. I see that the communication module has a section for automated email campaigns, and within that section, you can choose "Weekly Rotary Reminders" as a template, but I don't know how to associate the automated email with the folks who have signed up in the volunteer module. Is this possible, or if not, is there a workaround? Also, is there a guide for automated email campaigns?
     
  2. Zach

    By:Zach-  Mar 6, 2026
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    Hi Bob,

    Thank you for this great question and feedback.

    At this time it is not yet possible to setup automations to send a reminder email, in the Volunteers module. We've been receiving feedback about reminders in different ways for different modules, and I've added your voice to that feedback as well.

    You can schedule emails, but we haven't brought Smart List Support over to Volunteers yet, this is a great place to introduce that functionality. In the future you would be able to setup a series of scheduled emails, and they would go to everyone in the list at the time of sending, which was not supported in the Classic Email system which volunteers is still using.

    I also want to comment that we do have a Duty Roster feature, which does allow the assignment of meeting tasks to members. These show up in Member's commitments, which can be shown at the bottom of Bulletins. I will note that the functionality does require an administrator to manage it, unlike the volunteer signups which can be self serving. Both Volunteer items also show up in the commitments as well.
     
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