1. Hello Guest!

    Thank you for visiting the ClubRunner Community website, you can login using your ClubRunner account information by clicking the login link on the top of every page.
    Dismiss Notice

E-Voting Module?

Discussion in 'COVID-19 Support & Resources' started by Bob Spencer on Mar 11, 2020.

  1. Bob Spencer

    By:Bob SpencerMar 11, 2020
    Community Member

    Joined:
    Apr 17, 2018
    Messages:
    33
    Likes Received:
    17
    Gender:
    Male
    Location:
    La Crescent, MN, United States
    So many of our clubs will do a voting by email for an urgent decision between formal meetings. However collecting that data is sometimes frustrating and inaccurate. I thought that ClubRunner would be the perfect platform to provide a voting module so that clubs could request a vote on a topic, and the votes could be recorded an tallied accurately, rather than by manual observation of e-mail responses. This could either be integrated into the E-mail/Communication Module, or can be a new standalone

    I propose it have the following options to create a vote
    Motion: Text Field
    Parties Voting (You can use the e-mail group modules so custom distribution groups can be selected)
    Deadline: Indicating if its a timely vote when you need votes in by, and all non-responses after that date would be an abstention
    Comment/Discussion Argument: the support statement of the person proposing the vote

    The Voting party would get an email where they could click a link to vote
    Voting Options: Yay / Nay / Abstain / Discuss Only
    Also a discussion field where the members can type comments and it would be added onto a feed of the comments/discussions posted by others.

    A reminder email could also go out to all voters 24 hours before the deadline.

    I'd appreciate thoughts of the community and CR as if this is feasible
     
  2. Les Walsh

    By:Les WalshMar 11, 2020
    Active Community Member
    Beta Tester

    Joined:
    Oct 25, 2017
    Messages:
    63
    Likes Received:
    17
    Location:
    Financial Planning
    A great idea!
     
  3. Mickey

    By:MickeyMar 11, 2020
    Moderator
    ClubRunner Team

    Joined:
    Jun 10, 2017
    Messages:
    97
    Likes Received:
    29
    Hello Bob and Les,

    Thank you for posting. CR of course doesn't have an official voting application, however I'd like to offer a workaround that may provide the functionality you need.

    Some clubs have started to use Event Planner (EVP) for these activities. Here is why:

    1. You create a 'Vote' (i.e. event) in EVP. Email the Vote/Event 'invitation' to all your members.
    2. In place of 'Yay' or 'Nay' it can be 'Accept' invitation or 'Decline' invitation (for example).
    3. You can turn registration 'comments' on so now users can 'write in their vote' in the comments section when they register.
    4. Because this is a registration system, you'll be able to see who hasn't participated as they will be 'unregistered'.
    5. In the EVP email system you can schedule an email reminder 24 hours before end of registration, something like "Hi everyone don't forget to vote etc.".
    6. You don't have to post this 'event' anywhere publicly on the website, in other words, it will be an unlisted/private voting 'event'.

    While not a perfect analogue to a voting system, it may offer the options you need. Feel free to setup an event and send 'voting' invites only to your board members as a trial run.

    If you have more questions please post again.
     
  4. John Borst

    By:John BorstMar 24, 2020
    Active Community Member
    Beta Tester

    Joined:
    Jun 25, 2018
    Messages:
    118
    Likes Received:
    32
    Gender:
    Male
    Occupation:
    Retired Education Administration and Teacher
    Location:
    Education - retired
    One of the features that I appreciate in ClubRunner is the many possibilities it offers for creating "work-around" solutions. Great option.
     
Top