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New Rotary international Makeup Rule

Discussion in 'Feedback & Suggestions' started by Bob Spencer on Sep 7, 2019.

  1. Bob Spencer

    By:Bob SpencerSep 7, 2019
    Community Member

    Apr 17, 2018
    Likes Received:
    La Crescent, MN, United States
    The 2019 Council on Legislation updated the RI Club constitution to allow for Makeups to applied within 1 year of the makeup, as long as it is within the same Rotary Year.

    Clubrunner currently allows us to modify the date range for makeups, but does not allow any limits to mandate to only include the current rotary year. We are running into problems with the Auto apply process where it is pulling unused/ banked makeups from early last year.

    Our current option to prevent this is to delete the banked makeups from previous years, but that removes some record of extra participation by these members. The other option is to manually go through the makeups after auto applying each time and clean up those who violate the rules. Neither of which are ideal solutions.

    Ideally the Auto Apply Makeups process would take into account these RI rules, but I also understand everyone doesn't want it applied uniformally. My suggestion is as follows
    1) Add a checkmark option to the Attendance Settings page to say "Do not apply banked makeups across Rotary years".
    2) if that box is checked, Auto Apply makeups would ignore any banked makeups either before or after the active Rotary year for that meeting.

    That way, those who do not check the box will see no change in functionality, while those who chose to check it can automatically ensure the new RI standards are applied.

    Please let us know if this is a feasible change you can release soon!
  2. Shawn

    By:ShawnOct 3, 2019
    ClubRunner Team

    Dec 18, 2017
    Likes Received:
    Hello Bob,

    Thank you for you post here on our community about the recent change to the makeup requirements and your suggestion!

    This is a change our team is aware of and we are working towards reviewing this change and how we can best implement this through ClubRunner in a future update.

    In the meantime, we can work around this by entering makeups with a date of December 31 or January 1 and set the makeup eligibility window for six months. If the Club does want to track when the makeup was actually completed, this can be entered into the description of the makeup for the time being.

    This workaround should allow Clubs to enter makeups into ClubRunner that will only be valid for the current Rotary year in the meantime while we look into adding this functionality.