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Tracking Volunteer Hours

Discussion in 'Feedback & Suggestions' started by Mark WILLIAMS on Oct 26, 2018.

  1. Mark WILLIAMS

    By:Mark WILLIAMSOct 26, 2018
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    One of my monthly tasks as secretary is to prepare a report of volunteer hours for our President to take to the cluster meeting, where the AG consolidates the reports and takes them to district, and I assume they then get totted up to Zone and eventually global.

    This currently involves me sending an email out to all members and then entering the responses into a spreadsheet I maintain.

    Strikes me that one of the main benefits of Clubrunner for me is that I enter this kind of information into clubrunner instead of into spreadsheets, so that all the information is in one place and if the president or anyone else wants to see the info at any time, they can get it from Clubrunner instead of by contacting me and asking for the spreadsheet.

    So: Could I suggest a feature be added to the long list of things that would be nice to have: A volunteer hour tracker that could then also provide a major enhancement to the club dashboard and membership success?

    --mark
     
  2. David H.

    By:David H.Oct 29, 2018
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    Hello Mark,

    I know the President has to provide project volunteers hours and the project's budget on myrotary.org too.

    Good news! We are going to be coming out with "Volunteer Hours" in ClubRunner using the "Volunteers" module.We are going to open this new enhancement to the Clubs who volunteer beta test new ClubRunner features soon. Would you like me to add your Club as a beta tester too?

    To learn more about the "Volunteers" module please click on the following link:

    https://www.clubrunnersupport.com/section/773-volunteers-signups
     
  3. Dianne Paron

    By:Dianne ParonNov 4, 2018
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    Yes please....our club (Guelph South, 56233) as well! It would be good to be able to replace our spreadsheet with a CR-based integrated solution. Thank you!
     
  4. David H.

    By:David H.Nov 5, 2018
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    Great! I added your Club into ClubRunner beta. You can access the Volunteer Hours Report by follow the steps below:
    1. Please click on "Volunteers" on the blue menu bar near the top
    2. Then "Welcome" on the grey menu bar.
    3. Then you will see "Member Hours Report (Beta)" and "Club Hours Report (Beta)" on the grey menu bar.

    To learn more about the volunteer hours reports, please click on the following link:

    https://www.clubrunnersupport.com/article/1753-volunteer-hour-tracking-beta

    If you have any issues or feedback, please let us know.
     
  5. Cynthia Cotmen

    By:Cynthia CotmenMar 10, 2019
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    Can my club also be a tester? Red Deer Urban Spirits?
     
  6. Mark WILLIAMS

    By:Mark WILLIAMSMar 11, 2019
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    OOps! I didn't see this at the time. Yes, we would like to be included in the Beta if possible.

    Rotary Club of Brisbane.

    --mark
     
  7. Dede Ricard

    By:Dede RicardAug 19, 2023
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    I would like to be able to track my club members' volunteer hours in CR too! Rotary Club of Slidell
     
  8. Omar S.

    By:Omar S.Aug 21, 2023
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    Hello Cynthia, Mark and Dede,

    Thank you for posting, and I apologize for this delayed reply post.

    I can confirm the 'Member Volunteer Hours Report', and 'Club Volunteer Hours Reports' are available in the current versions of ClubRunner, without needing to be a ClubRunner beta tester.

    To view the Member and Club Volunteer Hour Reports, please use the information and screenshots in this article on our Knowledgebase, clubrunnsupport.com:

    https://www.clubrunnersupport.com/kb/articles/volunteer-hour-tracking-beta

    These reports will display;
    • The total hours a member had volunteered, based on a Volunteer Signup Lists' 'Task' start and end times, the member had signed up to in the past. Learn more about creating a Volunteer Signup List with Groups, Shifts and Tasks, with the information and steps in this article:
      https://www.clubrunnersupport.com/kb/articles/how-do-i-create-a-new-volunteer-signup-list

    • Any hours entered by a member, or an Administrator into the 'Member Hours Report'

    • Any hours entered by an Administrator, into the 'Club Hours Report'
    I hope this helps!

    Please let us know if you have any other questions.
     
  9. Michael Luque

    By:Michael LuqueFeb 15, 2024
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    Aloha,
    Related to this: When you schedule events in Event Planner, you can enable Registration. Then I, acting as the secretary, can enter who attended the project with "Register Members". After the event I can see the members who attended by generating the "Registered Attendees (Detail)" report. But this doesn't integrate into the "Attendance" module. In fact, each event is tracked separately and there is no periodic summary.
    My goal is to track attendance for all events and all in one place would be best.
     
  10. Omar S.

    By:Omar S.Apr 12, 2024 at 1:18 PM
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    Hello Michael,


    Thank you for posting, and please pardon me for this delayed reply to your post.


    Thank you also for stopping by our booth at Southwest PETS, it was very nice meeting and speaking with you!


    At this time, I can confirm the Event Planner registration reports do not integrate, or feed their statistics into the Attendance module. I think this would be a great feature enhancement for both our Events module and Attendance module, and have relayed the feedback from your club in a feature enhancement report to our Product and Development teams.



    I would like to share, the 'Club Activity' and 'Member Activity' reports, include overall event registration and attendance data, as well as individual member registration and attendance data. You can access these reports with the steps in these articles on our Knowledgebase, clubrunnersupport.com:

    Club Activity Report: https://www.clubrunnersupport.com/kb/articles/what-is-the-club-activity-report

    Member Activity Report: https://www.clubrunnersupport.com/kb/articles/what-is-the-member-activity-report

    Taking a look at the articles, I see that the images are for an older interface of ClubRunner, but the steps and link locations are similar in the current version of ClubRunner. I will work with our Support team to update the article images.


    I hope this helps!


    Pleas let us know if you have any other questions, and if we can be of further assistance.
     
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